Included in every package
The Trailblazer
2–3 hours
- Professional operator on-site
- Delivery, setup & teardown
- Pre-event route consultation
- Full liability insurance coverage
The Summit
4–6 hours
- Professional operator + support staff
- Delivery, setup & teardown
- Event flow & route planning
- Full liability insurance coverage
- Priority date scheduling
The Expedition
6–8+ hours
- Full crew with dedicated operator
- Delivery, setup & teardown
- Advanced planning & coordination
- Full liability insurance coverage
- Priority scheduling + multi-day option
- Custom branding options available
All packages are quote-based. Travel, duration, and event-specific requirements affect the final price. Contact us for a fast, no-pressure estimate.
What "fully insured" actually means
Most event rental companies say "licensed & insured." Here's what that means for your event specifically.
Commercial liability coverage
Every booking carries commercial general liability insurance. This covers property damage, third-party injury claims, and incidents related to the train's operation at your venue — not just basic coverage.
Your venue doesn't need to cover us
Many venues require event vendors to carry their own liability insurance before allowing on-site operation. We meet that requirement. You don't need to purchase additional event insurance to cover the train.
Operator is insured, not just the equipment
The operator included in every booking is covered under our policy. You're not liable for their on-site conduct — that's on us from the moment we arrive to the moment we leave.
Schools, corporate campuses, and malls
These venues often have stricter vendor insurance requirements. We carry the documentation and certificate of insurance needed for most institutional bookings. Ask and we'll provide it.
Package questions
Do your packages include pricing, or is everything custom?
Every event is different — venue size, travel distance, timing, and add-ons all affect the final number. We quote based on your specific details so you get an accurate figure, not a vague range. Use the contact form and we'll typically respond within one business day.
How far in advance should I book?
For peak season (May–September), 4–8 weeks ahead is ideal for securing your preferred date. Corporate and festival bookings with fixed dates should aim for 6–12 weeks. We do accommodate shorter lead times when availability allows — reach out and we'll let you know.
Can I upgrade from one package to another after booking?
Yes — if your event grows or your needs change, we'll adjust the booking. Upgrades are subject to availability. Downgrades are handled on a case-by-case basis depending on how close you are to the event date.
What happens if the weather is bad on my event day?
We operate in most weather conditions. For events with weather concerns, we confirm a go/no-go decision with you by a set time before the event. If conditions make safe operation impossible, we work with you to reschedule — we don't leave you stuck.
Is a deposit required to secure my date?
Yes, a deposit is required to hold your date once a quote is accepted. Full deposit and payment details are outlined in your booking agreement. We'll walk you through everything before you commit.